Open Positions

Legal Assistant

Essential Duties and Responsibilities

General Duties:

• Draft, edit, and finalize all routine correspondence.
• Create a contact list and update it for every case.
• Assist in drafting and finalizing routine pleadings: notices of appearance, notices of deposition, subpoena, Rule 9A notice of filing and list of documents, and corporate disclosure statements.
• Format briefs/pleadings and create automated table of contents.
• Arrange deposition stenographers.
• Convert documents from PDF to Word and reformat.
• Edit and proof all written work product.
• Distribute and manage conflict checks, opening sheets, and engagement letters.
• Prepare reimbursement requests and check requests.
• Assist with attorney time entry.
• Coordinate with accounting as needed on attorney billing.
• Register attorneys for events, webinars, etc.
• Keep calendar deadlines such as case, marketing, and firm deadlines.
• Work closely with Paralegal and other Legal Assistants.

Files:

• Maintain a running chronology of all outgoing correspondence.
• Keep electronic files organized and current.
• Ensure all team members receive copies of incoming/outgoing pleadings and correspondence.

Education and/or Experience

• High school diploma or general education degree (GED); undergraduate degree is beneficial.
• Two-three years of experience in a professional services environment.
• Knowledge of filing in federal and state courts.

Skill Set and Abilities

• Reading and Writing: Ability to read and comprehend instructions, complex documents, correspondence and memos. Ability to write complex correspondence and to effectively present information in various situations.
• Strong knowledge of computer operation, spreadsheet software and word processing software required.
• Strong communication and interpersonal skills: Demonstrates effective teamwork, communication and prioritizes and anticipates work needs. Must be able to work well under occasional periods of pressure and short deadlines.

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