Our Firm

Open Positions

Legal Assistant

The Legal Assistant performs a variety of administrative support duties and delivers high-quality services to Attorneys and Paralegals. This position requires thorough knowledge of all firm and practice-specific administrative processes and procedures. Knowledge surrounding Information Technology systems, research tools and a broad-based understanding of clients, matters, and associated practices is also expected.

Essential Duties and Responsibilities

General Duties:

  • Draft, edit, and finalize all routine correspondence; attorneys may draft text and send via email to legal assistant for finalizing
  • Create a contact list and update it for every case
  • For Real Estate: Format loan documents and create an automated table of contents, if needed
  • For Real Estate: Work with paralegal to prepare and create closing binders
  • Compare documents using Workshare
  • Converting documents from PDF to Word and reformat
  • Edit and proof all written work product
  • Create all conflict checks, opening sheets and engagement letters
  • Copying and scanning
  • Preparing reimbursement requests and check requests

Files:

  • Maintain a running chronology of all outgoing correspondence
  • Keep the original case file (unless originating attorney prefers to keep it)
  • Keep files organized and current, create Redwelds, binders, etc.
  • Responsible for central files, dead storage, and opening and closing cases
  • For litigation – Ensure all team members receive copies of incoming/outgoing pleadings and correspondence
  • Responsible for central files, dead storage, and opening and closing cases

Calendar:

  • Register attorneys for events, webinars, etc.
  • Keep calendar deadlines such as case, marketing, and firm deadlines (assistants will need access to attorney’s Outlook calendar)

Time Entry:

  • Associates are responsible for entering their time directly to billing system. However, all legal assistants have access to attorney time entry and may assist

Miscellaneous:

  • Answer phone and take messages when attorney is not available. An assigned assistant should always be available to answer phones during regular business hours.
  • For Litigation: Arrange deposition stenographers
  • Reserve conference rooms and arrange set-ups for all meetings
  • Arrange all travel and create itineraries
  • General internet research such as for addresses, phone numbers, etc.
  • Register attorneys for annual bar renewals and other memberships

Education and/or Experience

  • High school diploma or general education degree (GED); undergraduate degree is beneficial
  • Minimum three years of experience in a professional services environment
  • Knowledge of filing in federal and state courts

Skill Set and Abilities

  • Reading and Writing: Ability to read and comprehend instructions, complex documents, correspondence and memos. Ability to write complex correspondence and to effectively present information in various situations.
  • Strong knowledge of computer operation, spreadsheet software and word processing software required.
  • Strong communication and interpersonal skills: Demonstrates effective teamwork, communication and prioritizes and anticipates work needs. Must be able to work well under occasional periods of pressure and short deadlines.

To Apply Submit Your Resumé

Jiayi Fang

Human Resources Manager

At Sherin and Lodgen, we are committed to fostering a workplace community that celebrates the diverse perspectives, knowledge, and experiences of our attorneys and professionals. We are proud of the workforce we have created and are dedicated to increasing our diversity, equity, and inclusion efforts across all levels of the firm. Please visit the DE&I page to learn more about our initiatives.