Open Positions

Legal Assistant (Real Estate, Commercial Finance)

The assistant is expected to maintain a thorough knowledge of all firm and practice specific administrative processes and procedures. Knowledge surrounding information technology systems, research tools, and a broad-based understanding of clients, matters and associated practices is also expected.  The ideal candidate will have experience with commercial finance and real estate transactions and a demonstrated ability to multi-task and complete tasks with tight deadlines.

Essential Duties and Responsibilities

General Duties:

• Draft, edit, and finalize correspondence with outside parties
• Format and make edits to documents; create automated table of contents, if needed
• Compare documents using Litera
• Convert documents from PDF to Word and reformat
• Compile fully executed PDF loan documents and create electronic closing binders
• Assist attorneys with closings – create signature packets, compile fully executed loan documents, coordinate necessary wires.
• Edit and proofread written work product
• Responsible for client intake including drafting and circulating conflict checks, preparing opening sheets and engagement letters, and maintaining contact information in Outlook.
• Prepare reimbursement requests and check/wire requests

Files:

• Keep electronic files organized and current

Calendar:

• Register attorneys for events, webinars, etc.
• Keep calendar deadlines such as marketing, and firm deadlines (assistants will need access to attorney’s Outlook calendar)

Miscellaneous:

• Answer phone and take messages when attorney is not available
• Reserve conference rooms and arrange set-ups for all meetings
• Arrange all travel and create itineraries
• General internet research for addresses, phone numbers, etc.
• Register attorneys for annual bar renewals and other memberships
• Work with the Accounting Department on billing-related requests

Education and/or Experience

• Undergraduate degree required
• Minimum three years of experience in a professional services environment, preferably a law firm.

Skill Set and Abilities

• Reading and Writing: Ability to read and comprehend instructions, complex documents, correspondence and memos. Ability to write complex correspondence and to effectively present information in various situations.
• Strong knowledge of computer operation, spreadsheet software, and word processing software required.
• Strong communication and interpersonal skills: Demonstrates effective teamwork, communication and prioritizes and anticipates work needs. Must be able to work well under occasional periods of pressure and short deadlines.